1. Reports of discrimination or harassment may be made to either the Executive Director of Human Resources, the Vice President for Student Affairs, or the Office of Judicial Affairs & Community Standards and the case will be assigned to the appropriate investigator.  Any of the individuals within these offices may disqualify her or himself from serving, in which case another member of the staff will be appointed as an alternate.
2. Reports of discrimination based on disability may be filed with the Section 504/ADA Coordinator. Click to read about information regarding disability related grievances.
3. Reports of alleged Title IX Violations may be filed with the Department of Public Safety or the Title IX Coordinator(s) -Vice President for Student Affairs,  Deputy Coordinator, Dean, Student  Life.

The College’s Civil Rights Compliance Officers/Coordinators are:

• Section 504/ADA:  Coordinator, Dean of Student Support

• Affirmative Action Officer:  Executive Director of Human Resources

• Title IX Coordinator(s): Vice President for Student Affairs, Deputy Coordinator, Dean, Student and Residence Life 

Reports of alleged discrimination regarding a disability, alleged affirmative action based discrimination, or alleged Title IX violations or any other alleged civil rights violations for Oneida County in New York State may also be filed directly with the offices below:

Office for Civil Rights (OCR) – Enforcement Office
U.S. Department of Education
32 Old Slip, 26th Floor
New York, NY 10005-2500

Telephone: 646-428-3900
Fax 646-428-3842
TDD 877-521-2172
Email OCR.NewYork

and/or

NYS Division of Human Rights Offices
333 E. Washington Street, Room 543
Syracuse, NY 13202

Telephone: 315-428-4633
Email InfoSyracuse

• Reports of discrimination and/or harassment (not Title IX, VAWA or ADA) are to be made to either the Executive Director of Human Resources or designee for cases involving employees or to the Vice President for Student Affairs, or designee for cases involving employees or students, Office of Judicial Affairs & Community Standards for cases involving students, and the case will be assigned to the appropriate Investigator or Conduct Officer. Either may disqualify her or himself from serving, in which case another member of the staff will be appointed as an alternate.
• Retaliation for filing a report or for answering questions during the investigation of a report will not be tolerated and will result in appropriate disciplinary action. The College will make every possible attempt to insure confidentiality and to limit access to information about the report to those with a need to know. All reports will be investigated, and appropriate action will be taken if an individual has violated the anti-discrimination, anti-harassment policy. All timetables in these procedures are intended as guidelines. Reports will be investigated and resolved expeditiously, but since each case is different, each will require its own unique timetable.
• The Investigator or Conduct Officer to whom the report is referred will listen to the report as soon as possible. The Investigator or Conduct Officer will discuss report procedures, the report itself, informal remedies such as mediation and formal investigations as appropriate for the individual case. Serious allegations may be investigated even if the report is verbal and the Reporter does not wish to have the case initiated. The Reporter and the Respondent may have an advisor of their choice present at investigational meetings. Such advisor shall not ask questions, speak on the individual’s behalf or otherwise participate in the investigation beyond providing advice/support to the individual.

This is an optional process and is only intended for reports of discrimination and/or harassment that do not involve any form of violence. If the Reporter chooses an informal resolution, the Investigator or Conduct Officer will meet with the Respondent to attempt to work out an informal resolution acceptable to both parties. The Respondent will be provided with information describing the procedures (online version of the Student Handbook, Office of Human Resources), an oral statement of the report, and may have an advisor present. If a solution is reached, the Investigator or Conduct Officer will recommend to either the Executive Director of Human Resources or designee for cases involving employees or to the Vice President for Student Affairs, or designee that the solution be adopted.  The approved solutions to the informal resolution will then be communicated to both parties in writing and documented accordingly.  Individual meetings to communicate the solutions are not necessary in informal cases. Appeals are not permitted with an informal process. Records of the process will be retained in accordance with College policy and procedure.

• This process may be utilized for any report of discrimination and/or harassment for which an informal process is not desired. It is required for any report of discrimination/harassment that involves violence. A written report shall be provided by the Reporter. The report shall indicate the nature of the violation, name(s) of people involved, an explanation of what took place, why the Reporter believes the event was a violation, and shall be signed by the Reporter. In some instances, the Investigator may take notes from the conversation with the Reporter and ask the Reporter to sign those notes after his/her review. The College shall assign an Investigator and a Recorder who will document the investigation. The Respondent shall also be initially interviewed by the Investigator or Conduct Officer or by a member of the Department of Public Safety.
• The Investigator or Conduct Officer may re-interview the Reporter and Respondent, who may have an advisor present. The Investigator or Conduct Officer may interview additional members of the college community and shall have access to any files and documents necessary for investigating the report. The Reporter, Respondent, witnesses, supervisors and others are expected to cooperate with the investigation. Failure to do so may result in disciplinary action and/or may have adverse consequences.
• Within five (5) business days of the conclusion of the investigation, which shall not exceed 60 calendar days unless extenuating circumstances exist, the Investigator or Conduct Officer shall send a written report of the formal investigation to the Executive Director of Human Resources or designee for cases involving employees or to the Vice President for Student Affairs, or designee for cases involving students. The report shall include a statement from the Reporter, a statement from the Respondent, Investigator or Conduct Officer determinations and recommendations for outcome which shall be a finding of either responsible or not responsible based on the preponderance of evidence (is it more likely than not) standard.
• If a Respondent is found responsible, the recommendation will also include appropriate sanctions.
• If the Respondent is an employee and is found responsible, the College will address any findings in accordance with College policy and procedures as well as the applicable collective bargaining agreement, if any.
• The Executive Director of Human Resources or designee for cases involving employees or the Vice President for Student Affairs, or designee for cases involving students as appropriate shall review the recommendation within three (3) business days of receipt of the report and respond to the Investigator or Conduct Officer that they agree with the recommendation, or that they request more information of the Investigator or Conduct Officer, or that they wish to modify the recommendation, or that they wish to dismiss the recommendation. The Investigator or Conduct Officer will communicate with the Reporter and Respondent separately to relay the decision within three (3) business days following the response. Individual meetings may be scheduled but are at the discretion of the Investigator or Conduct Officer.
• The Respondent and Reporter may file a written request for appeal with the Investigator or Conduct Officer within five (5) business days following the meeting in which the written decision was received. The Investigator or Conduct Officer will provide the appeal request to the Executive Director of Human Resources or designee for cases involving employees or to the Disciplinary Appeals Committee for cases involving students who will determine if one or more of the following criteria has been met in order for the appeal to be considered. The Executive Director of Human Resources or designee for cases involving employees or the Disciplinary Appeals Committee for cases involving students is not determining the validity of the appeal. He/she or they are determining whether the request meets the following criteria:

1. A procedural error was made that unfairly and materially affected the outcome of the investigation;
2. “After acquired” information that is relevant to the alleged violation [information that was discovered only after the conclusion of the investigation, could not reasonably have been discovered prior to or during the investigation, and which, if previously known, would have had a significant bearing on the outcome of the investigation];
3. Clear abuse of discretion on the part of the Investigator or Conduct Officer;
4. A sanction that is unreasonably severe in light of the offenses committed.

The appeal process below is for students only.  If the respondent is an employee and is found responsible, the College will address any findings in accordance with College policy and procedures as well as the applicable collective bargaining agreement, if any.  

(Days noted below are business days, days from Investigator’s or Conduct Officer’s Receipt of Appeal)

If disciplinary action is necessary, it will be taken according to Board of Trustees Policies, collective bargaining agreements, Civil Service Law, the Student Code of Conduct or College procedures as appropriate.

Note:  Mohawk Valley Community College reserves the right to take action against any individual who has willfully provided a statement/report that is found to be false.

MVCC does not provide/conduct motorist licensure/motor vehicle registration-related services/activities. The Community Participation Process for State Partners as outlined by the U.S. Department of Transportation Federal Motor Carrier Safety Administration (FMCSA) is not applicable to MVCC.

The FMCSA Title VI Program Assurance for FY 2019 has been signed by the President and is included as an attachment (Attachment A) to this document.